Microsoft Outlook stores the mailbox items in PST file format such as such as emails, contacts, and calendars. Sometimes, these files become bulky. Bulky PST files slow down the outlook performance, and chances of corruption increased. To avoid these issues, we need to split them into multiple smaller-sized PST files. In this blog, we will discuss the right approach to splitting PST files and helping users to protect their data.
Why do we need to split PST?
There are a couple of problems with oversized PST files so we need to split up PST files into multiple smaller PST files. Let's discuss them one by one.
Oversized PST files slow down the Microsoft Outlook.
Finding the data inside the Oversized PST file is harder.
Large PST files are difficult to transfer to other users.
Oversized PST files are prone to corruption.
Method to split the PST files
Microsoft Outlook does not provide any built-in tool to split the PST, so we need a manual approach to split PST files.
Method 1: Using the archive features:
Launch the Microsoft Outlook in your system.
Locate the File tab.
Click on Info > tools > Clean up old items.
Then, select the folder that you want to Archive and select the date to archive older items.
Navigate the desire location to save the archived file.
Alter all, click on the OK button.
Method 2: Using the Move to Folder Option:
Open Microsoft Outlook on your computer.
Then, choose the File option on Wizard and New; after that, click on the Outlook Data file.
Create a new folder in the desired location.
After that, hit the Home button and open the oversized PST file.
Then, choose the mail items you want to move from oversized PST.
To move the selective mail items, click on the Move button on the wizard, then hit on the Copy to folder.
Select the newly created PST file.
After moving all the items, delete the selected mail items from the old PST file to reduce the PST size.
Method 3: Using Outlook Native Import Export Wizard
Open the Microsoft Outlook on your computer.
Hit on the File button on the wizard, Open & Export, and then click on Import/Export.
Then, select the oversized PST file and click on the Next.
Select the folder that you want to split and then click on Next.
After that, browse it and select the location to save the resultant PST file.
Then, click the Finish button to finish the process.
To reduce the original PST file, you need to delete all selected mail.
Repeat the process until you finish all the PST files.
Here, we show you three manual methods, but these methods are time-consuming and require a lot of effort for splitting, and the user can split a single PST at one time, and the chances of data loss are high. Manual methods require technical expertise to do the task.
Now, I suggest a fully automatic tool that splits PST files into batches and keeps the meta property as it is. It will increase the user's efficiency and save a lot of time.
Method 4: Using the Shoviv PST Splitter Software:
Shoviv PST Splitter Software is one of the best tools for splitting multiple PST files in one go. It splits the PST file into multiple smaller-size PSTs and keeps the data integrity as it is. This tool is built with an advanced algorithm, so it takes a few seconds to split and makes you more productive. The tool comes with a lot of features. Let's discuss them all one by one:
Shoviv PST Splitter Software is capable to splitting the PST files into batches.
Using this tool, user can add multiple files without file size limitations.
It keeps all the meta properties as it is.
This tool works without Outlook, so your system doesn't need Outlook.
This tool allows users to split PST files by size, date, folder, or year.
Non- technical people can do the task.
The tool runs Flowerless with all versions of Windows.
Shoviv Software offers a free trial to users.
These are the unique features of the tool that make it more reliable and the best tool in this field.
Split the oversized PST files by using Shoviv PST Splitter Software.
Download the Shoviv Software on your computer
Install and open the tool
Select all oversized PST files for splitting.
Then, choose the norm for splitting. Size, date, folder, or year.
Select the location to save the resultant PST files.
After all, simply click on the Split button to start splitting.
These are the straightforward steps to split PST files by using the Shoviv Software.
Conclusion:
In this blog, we understand the PST files and, the requirements to split them into smaller PST files and methods to split them. Firstly, we discussed the manual methods, but the manual method has a lot of cons. Thankfully, we have Shoviv PST Splitter Software to split PST files faster way. Now, the ball is in your court; you can choose the method according to your needs.